The Admin Trap: How Time-Consuming Tasks Are Costing You Money

It’s easy to underestimate how much time admin really takes. You think you’re just writing up a quick quote or sending a fast follow-up email, but those tasks add up — often into hours each week. Time spent on admin is time taken away from quoting more work, following up on leads, or getting through jobs on-site. And when you fall behind, it snowballs. Quotes get delayed, invoices go out late, and payments are missed.

Many business owners fall into the trap of doing it all themselves, thinking it’s cheaper. But in reality, admin can be a silent profit killer. For example, let’s say you spend five hours a week on admin — that’s five hours you’re not invoicing for. If your time is worth $100 per hour, that’s $500 a week in lost income — over $25,000 a year.

Outsourcing admin isn’t just about convenience — it’s about profitability. Getting support frees up your time for paid work and ensures nothing slips through the cracks. If you’ve ever missed a payment or lost a job because of paperwork, it might be time to delegate.